Blog

Imaging Studio | Fall 2018 Edition.

As the summer winds down and we move into the fall semester I was able to take stock of the past year and the progress we’ve made in the imaging lab in the library.  I started in my position at Amherst in late May 2017 and I spent most of the summer learning about the department I am now part of and developing new imaging workflows to implement in the fall semester. By late September the new workflows were in place and work continued at steady clip until things wound down at the end of the spring semester coinciding with my first anniversary at the college.

Some of the year’s accomplishments include:

  • Training seven students with little or no photography experience to digitize items from Amherst’s Archives and Special Collections using DSLR cameras, Capture One Imaging Software, and the Adobe Suite
  • Procured and Installed a Digital Transitions imaging system and medium format camera
  • Developed and implemented a multi year project to digitize the College Photographer’s Negatives. In our first semester we digitized almost 9000 negatives
  • Transitioned from a PC to Mac based work environment.
  • Completely rearranged the photography studio; adding and removing tables, installing black curtains to block light and upgrading equipment
  • As of this writing we’ve accomplished all of our year one digitization goals for 2017-2018
  • We created over 55k new digital images
  • Images we digitized last year have been used in the documentary JFK the last speech. The images document a speech President Kennedy gave at Amherst College on Oct. 26, 1963; the last speech he would give in Massachusetts (The entire collection of images are here and here)

While summer here at Amherst was pretty quiet, I was busy finishing up projects and preparing for the upcoming year. We were very fortunate to hire Getrude Ndungu ’19 on a full time basis to help with imaging projects for the summer. She is a great addition to the team and worked on a number of new projects. Her first project was a large selection of the Dean of Faculty Minutes collection. This large collection has an access restriction of 50-years from the present and even then she photographed almost 7 thousand pages of material. Late in the summer, she worked through 18 volumes of the Amherst Graduate Quarterly, an alumni publication which ran 1911-1945. Overall Getrude created over 10,000 new images for the digital repository and while she is graduating this spring, she agreed to continue working with us through the coming year.

 

Photographing Rolled Oversize Materials

 

This summer I worked with Mariah Leavitt to photograph some oversize items from the archives. The imaging coincided with a conservation workshop held in the archives focusing on un-rolling and re-rolling a material for conservation that hadn’t seen the light of day for many decades. A small sample was imaged before the workshop to see if photographing the items might be something we want to pursue down the road as a larger, more formal project. As of now, the items are a bit of a mystery and are not yet cataloged. We approached the work with the goal of acquiring some images for archival access while developing a rudimentary workflow to inform us on future projects of like material. After two sessions we walked away with some better-than-decent images and a better understanding of the workflow required for such a job.

Each item was photographed in three pieces and stitched together in Photoshop to create a seamless reproduction of the item. The last image shows the 30×40 inch item “unrolled” at full resolution.

 

 

Photography Studio Organization

During my first two semesters,I supervised seven students and one graduate intern working in the studio working 80+ hours per week. Managing the student staff didn’t leave me a lot of time for my other duties including fine-tuning our workspace. As production slowed at the end of the summer and I was able to address some technical and space challenges. The studio is a bit crowded and we always seem to not have enough table and storage space, which was evident when photographing oversize materials even though we seem to be swimming in tables. The studio currently lacks space to store large 2D or flat items. This brief project made me realize that our medium format camera system might be better utilized on the other side of the room as it didn’t leave much room to maneuver the material and created a sort of no-mans land in the back side of the room.  After asking around a bit I was fortunate enough to acquire a couple sets of flat files for the studio. This will provide us the ability to safely store larger 2D items from the archives as well the acrylic, foam core and background paper near the camera stations rather then stacking and learning the material around the studio. The flat files will also enable us to replace some of the larger tables with smaller ones that work better with the imaging stations.

 

In the coming month the student techs will start arriving and we’ll spend some time refreshing everyone on their camera skills in-order to help them recover from the summer induced amnesia. We have many new projects in the queue but will spend most of the first semester working on Alumni Publications and preparing projects for the spring semester including a sampling of the extensive Scrapbook Collection, The Class Album Collection and digitizing the College Photographers negatives which will keep us busy for the years to come.

Charting the Divine Plan: Orra White Hitchcock in the World

Classroom chart on linen drawn by Orra White Hitchcock, Amherst College.

One of the things we often say about the archival materials we are digitizing and adding to ACDC is that we never know what researchers will do with our materials once we release them into the world wide web. The Papers of Edward and Orra White Hitchcock and Orra White Hitchcock’s Classroom Drawings were among the earliest collections we made available through ACDC in late 2012/early 2013. It is amazing to see just how far Orra White Hitchcock’s works have traveled since then, both digitally and physically.

The news of the moment is that the largest exhibition ever mounted of Orra White Hitchcock’s artwork (and manuscripts and fossil specimens) is now on display at the American Folk Art Museum in New York City. The exhibition, titled “Charting the Divine Plan: The Art of Orra White Hitchcock (1796–1863)” opened on June 12 and runs through October 14, 2018. Nearly all the works on display are drawn from the collections in the Amherst College Archives & Special Collections. It was curated by Stacy C. Hollander, acting director and chief curator at the American Folk Art Museum. Unlike earlier scholars who had to visit Amherst to explore the world of the Hitchcocks, Stacy did most of her research from the comfort of her office in New York thanks to the materials available in ACDC. She paid a visit to the collections in 2017 to view some of the materials and discuss exhibition options, but the bulk of her research was conducted remotely.

Over the past five years we have seen Hitchcock’s artwork pop up in a variety of places, so I took a little time to pull together some links to other examples of the digital spread of her works.

The Paleontological Research Institution launched the “Daring to Dig: Women in American Paleontology” website that has been in the works since 2013. Naturally, Orra White Hitchcock features prominently in this story – her rendering of Cuvier’s Megatherium is at the top of the section on “A Brief History” and she received a page of her own. All the images on this site are drawn from the Hitchcock material available in ACDC.

In March 2017, Hitchcock was the “Scientist of the Day” at the Linda Hall Library of Science, Engineering, and Technology in Kansas City, Missouri. In their brief description of her work, they were kind enough to mention the exhibition mounted at Amherst College in 2011: “Orra White Hitchcock: An Amherst Woman of Science.” Former Head of the Archives & Special Collections, Daria D’Arrienzo, collaborated with Robert L. Herbert, professor emeritus of humanities at Mount Holyoke College, on an exhibition at Amherst’s Mead Art Museum and an accompanying book. Professor Herbert’s work on Hitchcock began years before that exhibition with his publication of A Woman of Amherst: The Travel Diaries of Orra White Hitchcock, 1847 and 1850 in 2008.

After the Amherst exhibition, we realized we needed to improve the physical storage of Hitchcock’s large classroom illustrations on linen, so we worked with the amazing team at Museum Textile Services in Andover, MA to do some light cleaning and build custom housings for them all. Their blog includes this post and this post from 2012 about how one goes about cleaning illustrations on textiles that are nearly 200 years old. When Stacy Hollander visited Amherst to examine the classroom charts, it was clear from the reports prepared by Museum Textile Services that many of them required additional conservation treatment before they could be publicly exhibited. Fortunately, we were able to put the funds together to send the most at-risk items back to Museum Textile Services for another round.

Orra White Hitchcock artwork on display at the American Folk Art Museum in New York

The latest blog posts about Orra White Hitchcock from Museum Textile Services highlight the exhibition at the American Folk Art Museum (“A Natural Legacy, Part 1”) and another deep dive into the details of their conservation treatments to prepare these materials for display (“A Natural Legacy, Part 2”).

Closer to home, Orra White Hitchcock, her husband Edward, and other local figures are the focus of the 2017 web project developed by the Pocumtuck Valley Memorial Association, “Impressions from A Lost World” which explores the history of the many fossil footprints found throughout the Connecticut River Valley.

This page on Amherst Archives & Special Collections’ website includes more information about Edward & Orra White Hitchcock materials available at Amherst.

Mike Kelly is the Head of Archives & Special Collections at Amherst College.

A Millennial in the Archives

College Photographer records, job #69-002-B1

Guest post by Avery Farmer ’20

When I visited the British Royal Observatory in Greenwich during a vacation in London this year, I was captivated by a series of rooms dedicated to a history of time. Not time, the grand spiritual and scientific setting of our own existence, but humans’ attempts in the last 500 years to measure that constant force. On display were indecipherable jumbles of pendulums, springs, and gears, exposed or half-concealed by elegant metal dials, each new model claiming some slight advantage over the last. The placards described innovations like a redesigned spring that made an early chronograph a half-second per hour more precise than its predecessor, or the first design that compressed the great workings of a five-foot-tall clock into a pocket watch. My fascination with these old instruments, clumsier and less accurate than the almost-perfect time immediately available on my iPhone, seems silly for a citizen of the digital age. If I cared about cutting-edge science and the thrill of innovation, why was I looking at centuries-old clocks instead of looking around an Apple store? Though they were once great leaps forward, the instruments that I beheld in Greenwich were no longer revolutionary; they had become redundant. So where did my fascination with them come from, and what did it mean?

I think the intense relevance that those old clocks took on speaks to a broader appeal of historical archives in the digital age: their physicality engages us as participants in ways that digital media doesn’t, and that gives us a rare feeling of connection. I’ve worked for a year now in the Digital Programs department of Amherst College’s archives creating digital images of objects from the archives. Over the past year, I’ve taken pictures of photographic negatives of college life in the 1970s, a student’s letters home from the mid-1800s, a first printing of an early collection of Emily Dickinson’s poems, a woman’s diary in Europe during World War II, and the poet Richard Wilbur’s handwritten revisions. Unlike the authors of all of the objects I’ve digitized, I’m a millennial, a citizen of the digital age. I was born in 1998. I grew up with a computer in the house, surfing the internet. My mom letting me have a Facebook was the most exciting part of becoming a teenager. All of the music I know today, I heard first on an iPod. When I took this job, I didn’t expect that it would cause me to reflect much, but a year’s engagement with physical records of people’s lives has given me a lot to think about, both the meaning of digitizing archives and what archives can teach me.

I remember being struck by the Katrin Janecke Gibney diaries, which are a series of diaries kept in secret by Gibney in Berlin during World War II while working for the Nazi propaganda ministry. I only learned that she was working for the Nazis after reading the diary for some time. I had assumed she was against them, and her involvement in the Holocaust deeply troubled me, as it ought to have. Her handwritten record of her life captures the way that her daily life was impacted, but not always dominated, by the ongoing war. Interestingly, it also references frustrations with the limitations sexism placed on her. For example, on Saturday, May 16, 1942, she writes, “No, I am not made up like other women. For instance I cannot talk about dresses and food, while men discuss about the existence of God and similar problems, as they did tonight at Homer’s party.”

Katrin Gibney Diary, 5/16/1942
Entry at middle of page, Saturday 16.5: “No, I am not made like other women. . .”

However, a few years later, war begins to dominate the diary. On April  25, 1944, she writes, “A boy that I used to know has been beheaded [for defeatist remarks,] those of the kind that we all make daily, against the war and against the regime. Everybody of us is ‘guilty’ in this sense and ripe to be killed.” She remembered him creating satirical cartoons against the Allies.

Katrin Gibney diary, 4/25/1944
Entry at bottom of page, 25.4: “A boy that I used to know has been beheaded. . .”

These objects are complicated. The phrase that comes to mind is Hannah Arendt’s notion of the banality of evil. In the entries that I read, Gibney comes across as—for lack of a better word—ordinary. She does not espouse unusually monstrous views in these pages; nor does she show a casual disregard for life. She has all of the concerns and considerations that most people of the time did: social life, politics, parties, et cetera. But at the same time, the reader has to make sense of Gibney in her own words in the context of her work in support of the Nazi regime. It’s an uncomfortable experience and requires an empathy that might be better spent elsewhere, particularly in the contemporary political moment where fascists and right-wing extremists are empowered.

The college photographer negatives that I have worked on for the past few months are far more fun and mostly pleasant to work with. I’ve digitized over 4000 images from the mid-to-late 1960s. Some show fraternities engaged in the rowdy, sometimes offensive behavior that we now associate with frats, but others depict students and professors in walkouts and protests–of what is not always clear. In 1969, there was a three-day moratorium in which students and faculty walked out of classes to hold discussions and seek resolutions on race relations on campus. The activism of black students on campuses in the late 60s produced significant outcomes across the country, with scholar Martha Biondi asserting that the Black Power-influenced black students’ movements on campus were of even greater historical significance than the white-run antiwar protests of the time. It is a privilege to be able to witness this process at Amherst through those negatives. I also enjoy seeing images of notable people speaking at Amherst. My favorite images have been those of the acclaimed poet Sonia Sanchez, who was the second chair of the Black Studies department here and gave a reading of Gwendolyn Brooks in 1974; the pioneer of rock music Chuck Berry, who performed at prom in 1967, and the titan of American literature Ralph Ellison, who spoke during the 1969 college moratorium on race relations.

College Photographer Negatives, job #01-74-24
Sonia Sanchez reading Gwendolyn Brooks, 1974
College Photographer negatives, job #67-044-01
Chuck Berry, Prom 1967
College Photographer negatives, job #67-044-01
Chuck Berry, Prom 1967
College Photographer records, job #69-002-B1
Ralph Ellison speaking at the moratorium, 1969

The most interesting effect that working on digitizing the archives has had on me is that I have begun handwritten correspondences with my grandmother, my best friend, and occasionally my mom. While at work I took analog communications and made them digitally accessible, at home I was taking communications which would ordinarily be digital and made them analog. I’m not sure which collection that I worked on here inspired me to do this, but I am drawn to the appeal of a physical record of my relationships with people. Particularly with the thoughtless ease of writing a text or email, the care and intention necessary to write something by hand deepens the emotion and expression of whatever you write. Partly because of that deeper connection, writing and receiving letters has had a significant effect on my time at Amherst, because those letters have calmed me and helped me to express myself.

Ultimately, after a year working in digital programs and thinking about archives, I’m reflecting on the relationship between digital and analog. What does it mean to create a digital source versus an analog one? What is lost, and what is gained, in choosing one or the other? I’m reminded of the imagined division between “civilization” and “wilderness”. Wilderness (analog) takes on a sense of old spirituality, and we associate time spent in nature/history with gaining perspective and wisdom. Civilization (digital), on the other hand, is often considered as the product of the best and worst of humanity: in civilization/the internet, everything is convenient but stressful, innovative but exploitative. I would like to end this entry with a quote from William Cronon about wilderness that I believe speaks to the complicated meanings of digital versus physical archives: “For many Americans wilderness [or a historical object] stands as the last remaining place where civilization [the digital age], that all too human disease, has not fully infected the earth. . . But is it? The more one knows of its peculiar history, the more one realizes that wilderness is not quite what it seems. Far from being the one place on earth that stands apart from humanity, it is quite profoundly a human creation.”

Avery Farmer will be a junior at Amherst College this fall. He’s originally from Ann Arbor, Michigan, and is majoring in English and Black Studies. He has worked for the Digital Programs Department since Spring 2017.

What is Digital Programs Doing About Born Digital Material?

Throughout the past year or so, the staff of the Digital Programs department have been working regularly with our colleagues in Archives and Special Collections regarding born digital material. We define born digital as material that was created and is stored electronically. Examples can include emails, websites, social media posts, and digital photos, just to name a few types. As technology develops, and our cultural record becomes increasingly web based, this type of archival material will only become more common, and more important to properly preserve. We are in an interesting and dynamic moment at Amherst right now, as we develop workflow and methods to best preserve born digital material. We are exploring and reexamining our practices and focused on collaboration, not only within Frost Library but with the Five Colleges and the broader professional community.

Last year we formed a born digital working group, with members from Digital Programs and Archives. In this group, we have developed goals, ambitions, and plans of how to approach collecting and preserving born digital material, with the focus being on accessibility and learning the most appropriate preservation methods for the materials we have. A large part of this initiative was to purchase the equipment and software needed to properly read and image files, as well as transfer archival material from analog to digital formats. We now have a FRED system, which stands for “Forensic Recovery of Evidence Device,” and is typically used by law enforcement to lift evidence safely from hard drives, phones, flash drives, and other devices. While we aren’t battling the bad guys here in the library, we have been using the FRED to extract born digital files from hard drives so that we can properly read, store, and preserve their content. We have also been working to extract data from floppy disks, and transfer video files from VHS tape to digital. There is so much to learn here, and we are fortunate to be able to welcome an Amherst undergraduate student to our department this summer, who will be able to explore this technology in new and exciting ways.

The FRED in action!
Sarah Walden McGowan using the FRED to view files from a hard drive accessioned by Archives and Special Collections.

We have also been working with Archives and Special Collections as we continue to expand and refine our web archiving initiative. I have been working closely this past year with Sarah Walden McGowan, Digital Collections and Preservation Librarian, and our web archiving group to establish regular web crawls using Archive-It. We have traditionally captured the Amherst College website and the Athletics web page, some student publications, as well as events such as the Amherst Uprising and several digital student theses. The process has now become better organized, with clear workflow and scheduling. While we are still capturing Athletics and the Amherst College website, we are dedicated to capturing more student theses and student publications in a reliable manner, and are now beginning to capture the Amherst Press as well. We continue to improve our capture abilities and data management.

As a department, Digital Programs staff always look for ways to make connections. That often means working closely and collaborating with others in Frost Library, as well as looking beyond the gates of Amherst College. We took two field trips last summer to learn how other institutions are actively managing their born digital archival material: University of Massachusetts, Amherst, and Yale University. It was helpful and informative for us to speak with the digital archivists there and learn from them, as well as build and foster relationships. The Five College Born Digital Group has also been formed, and had its first meeting in March. We look at this as a way to learn  from each other, communicate our successes and concerns, and collaborate with the other four colleges in the Pioneer Valley.

This has only been a brief overview of some of the born digital work that Digital Programs has been involved in over the past year or so. Stay tuned for more in-depth posts on our digital equipment, preservation methods, and activities!

Jessica Dampier graduated from Mount Holyoke College in 2015 with a B.A. in English Literature and Medieval Studies. She is now a Simmons LIS graduate student with a concentration in Archives Management, and works in the Digital Programs department at Amherst College. Her current focus is on digitization projects and digital archiving. Jess’ personal interests include creating art, travelling whenever she can, collecting antiquarian books, animal rights activism, and gardening.

Building Collections and Connections

The work of digitizing archival and special collections material is not a “traditional” library activity. Times have changed in libraries.

Image of Emily Dickinson "Me, change! Me, alter!" poem
“Me, change! Me, alter!” by Emily Dickinson Amherst College Archives and Special Collections https://acdc.amherst.edu/view/asc:12983

Change is a constant in our work – perhaps that is what hasn’t changed. Change is in the evolving materials that cross the desk of our archivists and metadata librarians as they organize and describe what is before them. Change is represented in the digital files with endless strings of names and numbers that fill the hard drives in our digital studio and compose the content of our digital repository servers. Change is new, too, in that we no longer deal only in the physical, but in the digital. This change to digital has in some ways been a slow burn over the past twenty or so years, with incremental adjustments made to how we do our work, moving from printed finding aids and catalog cards to digital lookup tools and websites that can convey similar collection information around the globe. In our most recent iterations of change, we are beginning to deal with scale of collections in a way that challenges our instincts around description and what information is most critical to get out on the web versus what can wait.

Some change in organizations is quantifiable, recognizable. A library building renovation begins with clearing out the space, moving to a temporary location, and then moving back to the new space. These are points in time that can be marked by a cake or a party or a ribbon cutting ceremony. For the work in building digital collections, we don’t have ribbon cutting ceremonies for the new workflows we implement with a new digital camera that captures much more resolution, or the streamlined archives processing model to increase throughput of content description. These moments happen on a regular Tuesday at 10 o’clock most likely, when someone sits down at their workstation, and begins to test out a new process. It happens in unnoticed ways. We produce life size posters of items in the collection, we create digital publications for you to explore, but we also write new workflows, commit to regular meetings, and challenge ourselves to ask one another hard questions as we work with one another in the library.

This blog post is a celebration of that invisible work that we don’t always show you, here is the cake:

picture of a sheet cake that says 'We did it!! New Workflow!"
We need more cakes.

In our work on the Bicentennial digital projects, we’ve been meeting every month for close to a year as a team to plan, review, and build not only the digital collections, but also build our team of practitioners. Recently, we’ve begun the work of helping to build a stronger team in the library with the staff working in Archives, Digital Programs and Metadata. Thanks to the support of Human Resources and the Librarian of the College, we’ve embarked on a plan to build community, to build deeper connections among all of us doing this digital work. The hope is that it will help us to grapple with the change, to identify the milestones and to celebrate with one another the accomplishments we are making in this work. We recently talked about change at a retreat with the help of our Human Resources department and were presented with a great visualization on the process of change and transition from William Bridges.

image of transition model superimposed over a tree in a field - Endings - Neutral Zone - New Beginnings
William Bridges’ Transition Model – different people can be at different phases in the transition, all at the same time.

We want to make a lot of material available to the widest possible audience from the archives and special collections at Amherst College, and we will continue to work with one another to live through the changes, and to maintain, preserve, and care for the materials and one another. Wish us luck!!!

Este Pope is the Head of Digital Programs in the Amherst College Library. She can be contacted at epope at amherst.edu.

Digitizing Negative Collections – The College Photographers Records Collections

This month the Digital Programs Group began digitizing the College Photographers Records Collection. The collection includes more than 400,000 negatives taken by the official photographers of Amherst college from 1962-2005; A visual history of the college for the second half of the twentieth century.

Using negative collections housed in archives tends to be a challenge. Generally, negatives enter the archive housed in some sort of vessel—glass plates stacked in a cigar box, a disintegrating yellow envelope or an archival glassine sleeve. Each envelope may have a description and contain a couple frames of film or many rolls of film of various formats. The jumping off point for access may be date or description of the negatives. Once you think you might have found what you are looking for, a staff member needs to view the negatives on a light table in order to find something that might fit a specific purpose. Then comes the evaluation; is the image you want in focus, properly exposed, damaged by light leaks, scratched, or covered in dust? Before the advent of digital photography, a copy negative would be created to preserve the original and prints would be made in the darkroom. With the advent of digital photography scanners are now used instead of the darkroom.

A project of this scale is a massive undertaking, and rather then try to digitize the entire collection we are looking to digitize around 10%, or about 40 thousand images, in the next three years. Currently archive staff is prepping negatives for digitization by selecting, organizing, re-housing, and transcribing any pertinent information.

Fortunately we were given the funds to purchase a new digital imaging system. Manufactured by Phase One this new camera captures about ten times the detail as a cell phone. Up until now, the library had utilized Epson flat bed scanners. While they do a fairly good job at scanning negatives, they are very slow; capture time can be a couple of minutes per image. The Phase One system will enable us to photograph a negative in a fraction of a second at a quality that surpasses the quality of a flatbed scanner. When photographing tens of thousands of images the time saved by switching to a camera system quickly adds up.

Over the years I’ve been fortunate to work on several mass digitization projects of negative collections; Leslie Jones Negative Collection at the Boston Public Library, MotorBinder ( a book focusing on the history of road racing in Northern California), and a collection of glass plate negatives of the 1919 international Panama Pacific Exhibition held at the Bancroft Library at UC Berkeley. Between these three projects I worked with many forms of photographs; 11×14 glass plate negatives, autochomes (one of the first color negative process), 100-year-old negatives that looked brand new, and 30-year-old negatives that looked like they had been peeled off the floor of a darkroom.

Each project brings its own technical and workflow challenges; different cameras and scanners, varying levels of student staff training, and developing unique workflows. All the work allows us to—in the end—look at thousands of images from a variety of sources. I find the real excitement comes from what photography does best. We’ll call it describing and suggesting. ‘This is a picture of that’ ’That happened here and this is an image of it happening’ Most of the things and people in these archives are long gone but the images are moments that have happened that I get to experience through my job. I now feel as though I have a visual connection to the 1919 Boston molasses flood , and what it was like to race cars in the San Francisco Bay Area in the early 1960’s.

I’ve been working as the Digitization Coordinator for a little less than a year now, and have limited context for the images we are digitizing. We are now in the third week of the project and still working through some technical challenges, but I’ve already seen some interesting images though my firsthand knowledge about their contents are limited. The labels provide a bit of context. Other times, they add to the puzzle.

Other examples of folder descriptions.

Sit-in Westover – Bill Ward

Day of Concern for Blacks

ABC House

 What I find especially interesting are those digitized images without context;

 

Timothy Pinault is the Digitization Coordinator for the Frost Library at Amherst College. He can be contacted @ tpinault at amherst dot edu.

 

Choosing the Bicentennial Collections

One of the first tasks of the Bicentennial Working Group was to identify the collections that would be part of the Bicentennial Project. When choosing those collections, we had to balance several factors, including how closely related the topics of the collection were to the College and its history, how useful we thought the collection would be to researchers (what we called the estimated research value), and how feasible it would be to finish digitizing and describing the collection for Amherst College Digital Collections (ACDC) by the end date of our project.

In choosing the bicentennial collections, we focused on collections that were about the College rather than merely adjacent to its history. These include collections that contain a significant amount of content about the foundation of Amherst College, the administration and management of the College, the campus, College life, and statistics and information such as admission and curriculum data.

We also aimed to choose collections with such subject matter from across the time-span of the 200-year history of the College. For instance, we wanted to make available on ACDC collections with content representative of student life of 19th century, 20th century, and 21st century Amherst College students. However, there are several barriers to providing more recent content on ACDC, such as privacy and copyright concerns. Thus, collections with content that provides a broad sampling of College life from 200 years ago to today while avoiding those barriers were given high priority for inclusion as bicentennial collections. Examples of such collections include the Amherst College Student & Alumni Publications and the Amherst College Photographer Records.

man in a banana suit at a rehearsal poses
An image from the Amherst College Photographer Records. Photographs of Zumbyes reunion. (June 1999).

front cover of 1959 Amherst Literary Magazine with drawings of a green woman growing from tree roots
An image from the Amherst College Student & Alumni Publications Collection. Front cover of Amherst Literary Magazine Volume 5 Number 3 . (Summer 1959). [not yet in ACDC, but will be!]
Another influential factor in choosing bicentennial collections was the “estimated research value” of each candidate collection. Estimated research value was determined by both our assessment of the collection’s potential usefulness to researchers and our archivists’ knowledge of the past use of a collection by the college community. In that way, we hoped to include collections that we anticipated would be of high value for scholars in upcoming projects along with collections we knew were already in high demand.

The time-limited nature of the Bicentennial Project also influenced our choices for bicentennial collections. Though the library had been preparing for the bicentennial for some time before 2017, no specific bicentennial staff or library bicentennial groups were established until the Spring of that year. Therefore, the timeline for the library’s Bicentennial Project is roughly from April 2017 to our project end date of August 2020, right before the College designated “bicentennial class” will arrive.

We had to take into account what was feasible to have digitized, described, and added to ACDC within this 3 year period. Feasibility was influenced by factors such as the level of reprocessing (if any) required prior to digitization, the size of the collection/selection of the collection to be digitized, copyright restrictions and privacy concerns, formats of materials within the collection, and our digitization equipment, technological capabilities, and staffing. Given the collaborative nature of our work, we also had to take into account coordinating the workflows of 3 different departments over the 3 years. Once we had a pool of candidate collections to choose from, our review and final selection focused on ensuring that we included a variety of content, format, and voices from across the 200-year history of the College.

Choosing the bicentennial collections was a balancing act, and prioritizing beyond those choices was another seesaw of decision! It took engaged collaboration from all members of the Bicentennial Working Group to make these decisions. We hope that we have chosen bicentennial collections that will provide representative glimpses into the 200-year history of Amherst College, inspiring our students and alumni to investigate this history and to ensure that they are influential in deciding the future of the College.

 

Below is a smattering of images, headlines, and documents from across the 200-year history of the College. There’s much more like this available in ACDC now, and there will be even more by our Bicentennial Year!


Amanda (aka Manda) Wise Pizzollo is the Bicentennial Project Metadata Librarian at Amherst College. Manda creates metadata and metadata guidelines for digital collections pertaining to the college’s upcoming bicentennial in order to aid discovery and access of these resources. She thinks a lot about what inclusive metadata is/could be and how we can make our organizational systems work for us rather than the other way around. Aside from her work at Amherst, she engages with the broader professional community by attending conferences, reading, and serving as a member of the Five College Cataloging & Metadata Group and the Cultural Assessment DLF Interest Group.
Manda uses she/her/ella pronouns and can be reached at apizzollo (at) amherst.edu

Bring your own viewer?

Lately I’ve been focusing on replacing/upgrading our zoomable image viewer in our digital repository.  The current version of the tool lacks a few features which folks have been asking for – one of which is rotation.  In an instance where you have a manuscript that has writing in two directions, being able to rotate the image is a highly desired feature.

An image of a manuscript showing text written in two directions

Having heard about this set of standards for image viewing, I started researching the International Image Interoperability Framework (IIIF).  I’ll share a little bit of my learning with you here.

Honestly, looking at IIIF made me start to dream.  We craft websites with our (limited) view of the world and our (limited) view of the data.  Users are subjected to the limitations of the tools we choose, for better or for worse.  And as time moves on, even the best website gets outdated and the once super cool tool is no longer as interesting, especially next to its shiny new, more feature rich, replacement(s).  Generally there’s no way of getting around that and to some degree, that’s just how it is.  But what if a user who is viewing images in your digital repository could bring their own viewer?  What if they could pull in separate image data sets from different places and compare them with a single tool of their choosing?

Granted the number of “tools of their choosing” is fairly limited at this point.  However, the more that IIIF takes off, the more options users will have.   IIIF is made up of four specifications – one specifying what an IIIF image server should do, one specifying a presentation API, one for a IIIF searching service, and one for authentication API (for those times when your data can’t be open access).

That’s a lot of specifications and for the sake of this post, I’m only going to talk about the IIIF Image API and IIIF Presentation API specs.  Simply put, the IIIF Image API defines how a IIIF server should serve images over the web – a IIIF image server handles all the image manipulations requested and is able to produced zoomed in and rotated images.   That in and of itself is not a new thing, but the fact that it follows a standard means you can replace one IIIF Image Server with another and you won’t have to change the client code.   As a developer, that’s a thing to be appreciated. 

Providing a IIIF Image server alone will allow you to plug in any image client that can interact with a IIIF Image Server.  A client like Open Sea Dragon. Chances are you’ve seen that around before and it’s a great javascript tool for working with high-resolution, zoomable images.  It happens to be able to speak IIIF. 

You can stop there with the IIIF Image server and client or you can add a tool that implements the IIIF Presentation API – the playing field really opens up then.  This API specification details how one would produce configuration documents for a digital resource.  A configuration document describes how to get the images associated with the resource, some descriptive and technical metadata about the images, and any other services (like maybe a search service) associated with the resource.  Tools that implement the IIIF Presentation API are what make it possible to grab information about data sets from different institutions and compare them with one tool.   I’ll explain by example: Mirador demo site.

Mirador is able to talk to IIIF Presentation API compliant servers and pull in configuration files for resources.  These files are known as ‘manifests’ and are formatted in JSON.  The beauty of Mirador is that you, the user, can pull in any image data set you choose, so long as the publisher of that data set has generated a manifest for it.

There are a few ways to pull in a new manifest in Mirador – one way to do it is to click on the “Change Layout” link in the upper right hand corner.  Add a few more boxes (say a 2×2 grid).  Then click on “Add Item”  – that will show you the list of manifest that the Mirador demo knows about.   If you’re learning how to develope manifests yourself, it’s very handy to pull down a few of these manifests to study them.

You’ll also see that these resources come from all different institutions.  To pull in a manifest file implies that the institution also has a publicly available IIIF image server somewhere ready to serve up images detailed in the manifest.

Within seconds a user can be comparing images from different institutions, all within one tool.

When a IIIF Image server and a IIIF Presentation server are supplied a user can then make the choice – do they use the presentation layer we provide on our website or do they want to grab a manifest and view the data in their own favorite IIIF viewer? 

In the Digital Programs group here at Amherst College, our long term goal is to provide a IIIF Image server as well as a service that implements the IIIF Presentation API.   While there are many IIIF Image servers available, it’s not clear to me (yet) how many IIIF Presentation API implementations there are and we may end up writing out own.   For now, we’ll start with a new client (Open Sea Dragon) and eventually integrate a IIIF Server and maybe someday even use Mirador.


Bethany Seeger is a software developer working in the Amherst College library, focusing mainly on the Amherst College Digital Repository.  She can be reached at bseeger@amherst.edu.

Welcome to the Bicentennial

Partial view of a page of the Amherst Student newspaper from June 6, 1968, featuring the headline "The King Aftermath: Marches, Committees and Change"

At the Amherst College Library, we’ve been preparing for the College’s bicentennial in 2020-21 for several years. We’ve prioritized digitizing materials like the student newspapers, the yearbooks, and the catalogs because they contain a rich combination of data and anecdotes about the College, its students, its faculty, and sometimes its staff for a wide swath of the institution’s almost-200 year history. We’re aware that as the bicentennial approaches, many researchers, alumni, and other interested parties will want to dig in to the College’s history, and having these materials online gives them faster and easier access to that history. It also saves the folks in the Archives from having to respond in-depth to inquiries like “How did Amherst students react to Rev. Dr. Martin Luther King Jr.’s assassination?” (take a look at the Amherst Student issues from 1968-70, which include immediate reactions and also coverage of the protests that led to the formation of the Black Studies department) or “What courses were being taught at Amherst in 1945-46?” (check out the catalog from that year).

Beginning in the spring of 2017, our work on this bicentennial project has intensified. Through a combination of a retirement and generous funding from the Dean of Faculty’s office, we have been able to hire a Bicentennial Project Archivist (Jennifer Bolmarcich), a Digitization Coordinator (Timothy Pinault), and a Bicentennial Project Metadata Librarian (Amanda Wise Pizzollo). These three folks have jump-started our digitization pipeline, and their help has led us to set the ambitious goal of digitizing 24 collections in part or whole by the start of the bicentennial.

These three new employees also represent a microcosm of our digitization workflow. Our projects start in the Archives & Special Collections, where the material we digitize lives. Folks in the Archives take in, organize, and describe a wide range of material related to the history of the College, as well as materials in subject areas taught at the College which are used by faculty in their teaching. Their expertise and in-depth knowledge of their holdings also helps guide conversations about what collections we should digitize, since they know what is in highest demand by researchers, as well as what would likely get more attention if it were more freely available. Jen will be spending a lot of time with legacy collections in the Archives which need a large-scale re-organization to bring them up to modern archival standards. Archives’ organization and initial description of the collections also helps set the stage for the other two departments involved in our digitization projects.

The Digital Programs department handles the next step of the process, which is digitization. Tim starts with the finding aid created by Archives, and surveys the collection or series to be digitized, identifying any questions, problematic materials, or preservation concerns. Once all questions about the collection are resolved, the project is assigned to one of our student workers, who photographs the materials on one of our camera stands. Another student worker then crops and checks the materials to make sure everything looks as it should, and Tim does a final review. At that point, the materials are ready for metadata.

The metadata unit within the Technical Services department describes all of our digitized material following national and local standards, guidelines, and procedures. Our metadata creators (primarily Manda) create a metadata record for every digitized item in the collection. This process starts with a review of the finding aid created by Archives to get an initial understanding of the collection, an understanding that develops as they work to describe each item in the collection. Throughout the process, metadata creators work closely with Archives and Digital Programs. The metadata records they create capture descriptive information about each item that helps to place it in the context of the archival collection as well as facilitate online discovery by including abstracts and subjects. The Metadata Management Librarian does a final review of the records for quality control and consistency, and then they are passed back to Digital Programs to package the metadata with the images for our developers, who ingest the collection into Amherst College Digital Collections.

This is a very simplified overview of our process. There’s a lot of communication at every step of the process, especially in between when a collection has been identified for digitization, and when Digital Programs actually starts photographing the materials. We’re excited to share more about our processes and our team with you in the coming months and years!


Sarah Walden McGowan is the Digital Collections and Preservation Librarian at Amherst College. She oversees digitization of archival materials, does planning and policy creation for digital preservation, and thinks a lot about born digital objects. She can be reached at swaldenmcgowan (at) amherst.edu.

Repositories, repair, and system migrations

Innovation and disposability…

Technology innovation is a given in our fast-moving culture of social media and disposable devices, yet innovation isn’t all that drives the technology infrastructure underlying the systems we use everyday. In the library, we us many online resources driven by databases that organize, track, and deliver the content we need, when we need it. In some ways, a database is a lot like a library – books are on shelves, and we have a catalog that tells us where to find those books, and when someone comes looking for one we can help them find it.

toaster
https://en.wikipedia.org/wiki/Toaster#/media/File:Toaster.jpg

At Amherst College, we are in the midst of a long process of improving our database system that manages our digital collections. And while innovation is a central factor in our migration planning, another theme is emerging around the notion of repair. If you think about it, repair is a necessary function of the world. We repair our heating systems when they stop working, sometimes it is a small fix, sometimes it requires a completely new system. We also repair less and less as our culture seems to move in the direction of disposability – it is often easier to replace things like toaster ovens than to repair them.

poem written on part of envelope
Emily Dickinson Envelope Poem, Amherst College Archives & Special Collections

In the digital library world, we don’t have a lot of cheap, easily replaceable toasters. Most of what we are dealing with involves very fragile (yes!) digital objects that represent physical objects in our collections, like the envelopes that Emily Dickinson wrote poems on, or the first course catalogs in our college’s history. We can’t easily replace these digital objects and all the hours of work that goes into photographing and describing. We are reliant upon a stalwart digital system to keep things running smooth.

Digital preservation and digital repositories

We use the term digital preservation to point at what we hope to achieve, which is some kind of digital stasis of the objects we are storing and serving up online. Increasingly, the objects don’t have a physical surrogate, they are what we have labelled “born digital” and these are especially tenuous and fragile, to the point where we talk half-jokingly about printing things out just to have a backup physical copy. And it is our database systems, or digital repositories, that we entrust a good deal of our hopes for digital preservation. If we have a good system, we expect digital objects to persist over time without degradation.

fedora repository logo
Fedora is a robust, modular, open source repository system for the management and dissemination of digital content.

At Amherst, we use the Fedora repository to manage our digital collections. Fedora is, in the landscape of digital repositories, kind of a like a star quarterback, at least in my mind. Everyone knows about it, knows it does what you will expect it to, and maybe also, everyone wonders when it will retire, because it is getting a little old. Fedora is a perfect example to me also of the idea of innovation mixed with repair. There are many things about Fedora that work well, and help us to steer in the direction of digital preservation.

But Fedora needs some updates, modernization, and reinvention. Fortunately, the community of Fedora users has been working over the past few years to conduct these innovations/modernizations and tweaks to the underlying infrastructure. One of the beauties of Fedora is that it is an open source repository, and is maintained by a community of users who have a stake and an interest in seeing it sustained and continuing to flourish. This is where repair meets innovation in my mind – because Fedora is also not like a quarterback. I like to think of Fedora as more like a barn – something that can continue to serve a purpose, and be repurposed, while also leveraging the type of thing it is and how identifiable it is in our culture.

Repair and innovation

pencil drawing of house and barn
Sketch of House and Barn, Nelson, Elmer H., 1878-1930, Amherst College Archives & Special Collections

I was exposed to this idea of repair as a corollary to innovation by way of Bethany Nowviskie, the director of the Digital Library federation, who wrote about the work of Steven Jackson, a information science researcher at Cornell, in her 2014 talk “Digital Humanities in the Anthropocene.” She relates his discussion of the notion of repair to resilience and to establishing communities of care, both of which concepts are critical if we are to engage in digital preservation and stewarding digital content for the long term. Steven Jackson brings many ideas to his chapter, “Rethinking Repair,” with a central idea of repair being way to prevent or prolong decay, while also being a mode of reinvention or innovation. Applying this notion to the work of the Fedora community, it is clear to me that Fedora is encapsulating ideas of repair in the work of the Fedora specification, and implementation of new features that interact more with the broader web while aiming towards sound digital preservation. Fedora is kind of ‘old’ in terms of a technology, having been around for twenty years, but it is still reinventing itself and evolving, and with the specification it will likely continue to evolve.

The future of the digital repository is being developed, and we won’t know exactly how it will be implemented, or what repairs and innovations will be required to make it shine the way the Amherst College community requires. One of the ways I’m assured that we will embody repair and innovation is because of the community – between our team of developers and librarians working to ensure a sound system here at Amherst College, and the larger Fedora community that we are a part of. We think of technology often as a lonely and isolated aspect of our modern world, but for those of working the digital library systems at Amherst College, it indeed embodies a dynamic community of care, and a set of tools we care deeply about, because they preserve our culture, our history, and help us to create the future we hope for.  Barn-raisings were a common way to build a barn at one point in the history of the United States, and served as a way of leveraging all the skills of the community to help out a neighbor. I see the work we are involved in with Fedora as a kind of barn-raising, or a barn-renovating, and one that will help us out, but will help out countless other libraries and cultural heritage organizations preserve their treasures. The recent release of the Fedora API Specification is a testament to this effort to work together and make something even more people can use. To preserve things, it isn’t just the technology, it is the people doing the technology, that is going to give us a modicum of trust that things will survive in this digital age.

Este Pope is the Head of Digital Programs for the Frost Library at Amherst College. She can be contacted @ epope at amherst dot edu.